Memo from City Manager to City Council Regarding Agreement with Moffatt and Nichol... Contract Amount of $170,035 for Marine Engineering and Design Consulting Services for the Proposed Seaplane Lagoon Ferry Terminal, March 1, 2016
1. Moffatt & Nichol 2nd Amendment
2. Moffatt & Nichol 1st Amendment
3. Moffatt & Nichol Original Contract
File #: 2016-2585
Type: Consent Calendar Item
Body: City Council
On agenda: 3/1/2016
Title: Recommendation to Authorize the City Manager to Amend an Agreement with Moffatt and Nichol to Add the Amount of $100,035 for a Total Contract Amount of $170,035 for Marine Engineering and Design Consulting Services for the Proposed Seaplane Lagoon Ferry Terminal at Alameda Point and Amend the Base Reuse Fund Revenue and Expenditures Budget by Increasing Each by $100,035. (Base Reuse 819099)
Attachments: 1. Exhibit 1 - Moffatt & Nichol 2nd Amendment, 2. Exhibit 2 - Moffatt & Nichol 1st Amendment, 3. Exhibit 3 - Moffatt & Nichol Original Contract
Recommendation to Authorize the City Manager to Amend an Agreement with Moffatt and Nichol to Add the Amount of $100,035 for a Total Contract Amount of $170,035 for Marine Engineering and Design Consulting Services for the Proposed Seaplane Lagoon Ferry Terminal at Alameda Point and Amend the Base Reuse Fund Revenue and Expenditures Budget by Increasing Each by $100,035. (Base Reuse 819099)
To: Honorable Mayor and Members of the City Council
From: Elizabeth D. Warmerdam, Interim City Manager
Re: Recommendation to Authorize the City Manager to Amend an Agreement with Moffatt and Nichol to Add the Amount of $100,035 for a Total Contract Amount of $170,035 for Marine Engineering and Design Consulting Services for the Proposed Seaplane Lagoon Ferry Terminal at Alameda Point and Amend the Base Reuse Fund Revenue and Expenditures Budget by Increasing Each by $100,035
On June 16, 2015, the City Council approved a Disposition and Development Agreement (DDA) with the private developer, Alameda Point Partners (APP), for the Site A development, consisting of a 68-acre mixed-use project at the gateway of Alameda Point. As part of the approval, APP agreed to contribute $10 million towards construction of a new Ferry Terminal at the Seaplane Lagoon to support expanded ferry services to San Francisco from Alameda. The new ferry service from the Seaplane Lagoon is a cornerstone of the City of Alameda’s and APP’s plans to create a successful transit-oriented development at Site A and at Alameda Point, as a whole. The DDA also requires that the City and APP work cooperatively to prepare and implement a Ferry Terminal Plan for the Seaplane Lagoon, which is expected to be recommended for approval to the City Council later this month. Additionally, the City and APP are working closely with the Water Emergency Transportation Authority (WETA), the regional public ferry service provider, to plan and implement this new Seaplane Lagoon service, as an expansion of their existing Main Street service, not as a replacement.
Moffatt & Nichol (M&N), a marine engineering firm, has provided a range of professional engineering services to the City over the last several years, including most recently the preparation of a Project Description and Feasibility Study for the new Seaplane Lagoon Ferry Terminal that is being used to prepare the Ferry Terminal Plan, to satisfy CEQA requirements and to initiate permitting.
M&N was founded in 1945 and has established itself as a creative engineering firm who delivers buildable designs and have advanced the quality of waterfront engineering with a portfolio of more than 7,000 projects worldwide. As one of the largest international maritime engineering and consultancy firms in the world, M&N’s team of professionals offers expertise in the planning and design of ferry related facilities worldwide. M&N provides a variety of services ranging from feasibility studies and economic analyses to planning, design, program management, and construction support. The firm has been responsible for projects as varied as large passenger and freight ferry vessels to smaller urban water taxi operations, offering expertise to optimize the functionality of terminal operations and profitability. Local projects include: Treasure Island Ferry Terminal, Coastal Analysis and Shoreline Treatment, Downtown San Francisco Ferry Terminal, Port of San Francisco Pier ½ Ferry Building, and South San Francisco Ferry Terminal - Oyster Point Marina.
Staff is in the process of amending M&N’s existing contract to further the work to establish the Basis of Design Document. Documenting the relevant coastal, geotechnical, and structural design criteria related to the structures in conjunction with the geotechnical engineer, identifying and/or confirming the use of the terminal as an essential facility by WETA, and coordinating with the fire marshal and City’s building permit review department for the construction, is an important first step in the Bay Conservation and Development Commission’s (BCDC) review.
Given the long lead time for permitting and the urgency to advance the proposed ferry terminal in Seaplane Lagoon to concept-level designs, staff is recommending that a second amendment to the M&N contract be approved due primarily to the timing of shoreline improvement investigative work within BCDC’s shoreline jurisdiction and the coordination required with multiple federal and state agencies. The following additional services will be included in the second amendment:
Task 1: Preliminary Design of Shoreline Improvement, Abutment, and Pier
A review of the soils report and discussions with the geotechnical engineer have revealed that the site is subject to liquefaction, especially the shoreline areas. For the ferry terminal to function as an essential facility, ground improvements will be required in the vicinity of the pier where it attaches to the shore and the access ramps that lead up to it. The shoreline demolition and abutment design will require coordination with the geotechnical engineer to identify the limits and extent of shoreline improvement, type of improvement, and the design of the pile supported abutment. These improvements will be within the BCDC shoreline band jurisdiction, and will need to be described, and permit drawings will need to be prepared for the applications.
This task will include structural analyses for the pier and abutment to estimate the type, number, size, and approximate embedment depth for the piles.
Task 2: Preliminary Design of Gangway, Float, and Fendering System
This task includes preliminary design for the gangway, float and fenders, including coordinating ADA access with City staff, security gate location and dimensions, utility conduits, confirming float dimensions for the new WETA vessels expected to operate at the terminal, coastal and structural analysis for the guide pile and frame arrangement and for the fender preliminary design.
Task 3: Prepare Construction Methods Narrative for Permit Applications
A description of construction activities and methods including type of equipment for marine impacts and air quality, type of pile driving (vibratory or impact), preliminary pile driving details such as duration and timing of in-water work relative to available work windows, potential water quality issues associated with pile driving, avoidance/mitigation measures to comply with appropriate regulatory guidance typical of work in SF Bay, approximate number of trucks for traffic analysis, and best management practices for storm water treatment will be provided for the permit applications.
Task 4: Meetings and Permit Support with Agency Responses
M&N have allotted time for 2 meetings with the Project Team to present and discuss the preliminary design and permit applications, and for coordination with WETA, environmental consultants, and potential contractors via teleconference. M&N have also included a budget for responding to initial queries from permit agencies related to construction activities, providing additional information in the form of quantities to the CEQA and environmental consultants, attending an interagency meeting at the Corps’ office, and attending initial meetings with BCDC staff and the landscape architect.
Task 5: Contingency for DRB/ECRB Review, 404(b)(1) and Biological Assessment
In the City’s and M&N’s experience with projects of this size and magnitude, which includes mostly in-water work, there will be significant collaboration and “back-and-forth” with several regulatory agencies including multiple meetings with BCDC’s Design Review Board, preparation of alternatives to the project in the form of a 404(b)(1) document, and a substantial amount of data and analyses related to pile driving, work duration, impacts to the biota (the living organisms of a region or habitat) including turbidity analyses and noise impacts. It is difficult to scope and budget a level of effort for this work. As a result, this amendment includes a contingency for the project. City staff would have to authorize M&N to proceed on any specific task that requires contingency.
It is recommended that the City Council approve this amendment to the professional services contract with M&N in the amount of $100,035 for an extension of the existing term by 18 months and amend the Base Reuse Fund revenue and expenditures budget by increasing it by $100,035.
It is recommended that the Base Reuse Fund budget be amended by increasing the revenue Budget by $100,035 and the expenditures Budget by $100,035. This contract will not have a financial impact on the General Fund or Base Reuse Fund. Under the approved DDA, Section 5.2(b)( 4) and 5.2(b)(5), permitting costs incurred by third parties for the Ferry Terminal will be paid by APP, up to a total amount of Three Hundred Fifty Thousand Dollars ($350,000) that is not refundable.
Fund / Account
Base Reuse Fund
Other Miscellaneous Revenue
Contractual Services Expenditure
POLICY DOCUMENT CROSS REFERENCE
This action will implement the approved DDA for Alameda Point (August 6, 2015).
For purposes of compliance with the provisions of the California Environmental Quality Act (“CEQA”), a Final Environmental Impact Report (State Clearinghouse No. 2012012043) for the Alameda Point project was certified on February 4, 2014.
Recommendation to authorize the City Manager to amend an agreement with Moffatt and Nichol to add the amount of $100,035 for a total contract amount of $170,035 for marine engineering and design consulting services for the proposed Seaplane Lagoon Ferry Terminal at Alameda Point and amend the Base Reuse Fund revenue and expenditures budget by increasing each by $100,035.
Jennifer Ott, Chief Operating Officer - Alameda Point
Michelle Giles, Redevelopment Project Manager- Base Reuse
Financial Impact section reviewed,
Elena Adair, Finance Director
1. Moffatt & Nichol 2nd Amendment
2. Moffatt & Nichol 1st Amendment
3. Moffatt & Nichol Original Contract